Residential Damage Assessment Form Description


We use our standard Location Feature that allows users to use either structure data to assign the building location or to manually geocode the building location.  

On the mobile application, we use data in the tax parcel and address data for a structure to drive the application to assign the correct type of damage assessment form; commercial or residential.  

Users can change the form if they observe indicators that the use category has changed since the last data update.


The Building Description Feature allows users to indicate building use type: 

  • Single-Family
  • Multi-Family

Users can indicate if a residence is a Primary residence or Rental with the following choices for each field:

  • Yes
  • No 
  • Unknown

The Insured field allows users to indicate whether or not a residence has insurance:

  • Yes
  • No 
  • Underinsured
  • Unknown

The Construction type feature allows uses to indicate the building construction type:

  • Conventional
  • Manufactured
  • Mobile Home
  • Non-Standard - added in recognition of FEMA’s acceptance of non-standard construction (Yurts, Teepees, “Tiny Houses,” Boats, etc.) as housing for Individual Assistance.  

When a structure is selected using the “Find using: Structures” search option, the FEMA Flood Zone and Year Built fields will populate based on the tax parcel data that has been loaded into your structures database.


The Contact section allows users to list contact information provided by a resident. This field will also be auto populated when a submitted Resident Self-Report form is converted to a Residential Damage form for follow-up assessment.


We’ve added an Access and Functional Needs section to document if a resident identifies with a disability (Yes or No).

The Nature of disability field allows for documentation of the type of disability:

  • Mobility
  • Vision
  • Hearing
  • Cognitive
  • Other

If Other is chosen, a response can be written in the provided text box.

The Loss of or Damage to Equipment can also be documented (with a Yes or No)and listed in the provided text box.


The Damage Assessment Feature has been significantly revamped to ensure capture of the data points FEMA specifies in the current Preliminary Damage Assessment Guide for Residential Structures and SBA’s requirements for documenting damage to Commercial Structures.


  • Yes
  • No


  • Yes
  • No

FEMA and SBA have both refined their requirements to include a required indicator of whether a building was flooded or not. In addition, if flooded, inputs are required for water level in the basement and in the first floor.  

If a user selects “Yes” for Flooded, the Basement Flood Height (ft) and Ground Floor Flood Height (ft) fields appear. They remain hidden if “No” is selected for Flooded.

FEMA Individual Assistance Damage Categories remain the same:

  • Affected
  • Minor
  • Major 
  • Destroyed

The Estimated Damage continues to be calculated using the building value information and the damage category as inputs for the applications algorithm that calculates the damage estimate.

In addition, FEMA now requires inputs on the actual cause of damage; in an attempt to better understand the insurance availability and coverage for the hazards and perils that impacted survivors. 

Crisis Track recognizes that there is a high likelihood of buildings being impacted by multiple hazards in any given disaster; so we provide users with the capability to input up to three damage causes.


The Building Occupancy Feature was added in response to many customer requests for the capability to capture data needed to meet local requirements. The Safe for Habitation, Inspection Required, and Occupants Evacuated fields have a “Yes/No” response. 

The Electric Outage and Water/Sewer Outage fields have a “Yes/No/Unknown” response.


The Other Damage Feature was added to provide customers with the ability to document indicators of need for FEMA’s 

Other Needs Assistance provided in addition to FEMA’s Individual Households Program Assistance. All fields have a “Yes/No” response.

Additionally, the desktop console Residential Damage Assessment form allows users to attach photos for each entry.

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